Tenant Documents: Claim Refund for Subletting Denmark
As a tenant in Denmark, you may need to claim a refund if you or a subtenant has paid too much in sublet rent. This article clearly explains which documents and evidence typically strengthen a claim, how to record amounts, where you can file a complaint, and what deadlines and procedures apply under the Danish Rent Act.[1] Language is kept simple so you do not need legal experience to follow the steps. We review receipts, tenancy agreements, photos and correspondence, and show how to best organize the material for the Rent Tribunal or the courts.[3] After reading you should be able to compile a clear case file and take the next steps to recover money.
What you need
Before you start a claim, get an overview of documents and evidence. Below are the most common items and why they matter.
- Receipts for payments (receipt) — prove actual payments by you or the subtenant.
- Tenancy agreement or sublet contract (form) — shows agreed amounts and terms.
- Correspondence and messages (evidence) — emails, SMS or messages showing agreements or demands.
- Photos or documentation of condition and inventory (evidence) — support claims about missing services.
Keep digital copies of receipts and emails in one folder.
How to document overpayment
Start by calculating what was actually paid compared with the contract. Make a summary (spreadsheet or PDF) with date, amount and payment method. Mark items that deviate from the contract and attach relevant receipts and screenshots of messages.
- Create a payment overview (rent records) with dates and totals.
- Collect receipts and bank statements (receipt) in chronological order.
- Identify relevant contract clauses and note discrepancies (form).
Detailed documentation increases your chances in a dispute.
How to file a complaint
Before going to the Rent Tribunal, send a written request for repayment to the landlord and set a reasonable deadline. If the landlord does not respond or rejects the claim without good reason, you can file a complaint with the Rent Tribunal or go to the courts.[2]
- Write a formal request to the landlord with claim and documentation (form).
- Set a deadline for response, typically 14 days (deadline).
- Submit a complaint to the Rent Tribunal if necessary (contact).
Do not respond emotionally; keep communication precise and factual.
FAQ
- Which documents do I need?
- You should gather receipts, the tenancy agreement, correspondence with the landlord, photos and payment overviews.
- Where should I complain first?
- Start by requesting repayment directly from the landlord; if that fails, complain to the Rent Tribunal or the courts.
- How long do I have to complain?
- Deadlines may vary; file as soon as possible and record all payment dates and communication.
How-To
- Collect all receipts, the contract and correspondence in a single digital folder.
- Prepare a payment overview showing differences between agreed rent and paid amounts.
- Send a written request to the landlord with documentation and a reasonable deadline.
- If the landlord refuses or ignores you, file a complaint with the Rent Tribunal with your file.
