Can a Landlord Require a Tenant Move-out Report in Denmark?
As a tenant in Denmark you may face a requirement for a move-out report when terminating the lease or handing in keys. This article explains what a move-out report typically contains, what requirements a landlord can make, what rights you as a tenant have, and how to document the condition of the dwelling before handover. We cover deadlines, evidence requirements and practical steps so you can avoid unfair claims on the deposit or unexpected charges. The information is based on Danish rules and practice, and also shows how to contact the rent tribunal or use official sources if a dispute arises.
What can the landlord require?
A landlord can normally require a status description of the dwelling's condition at move-out, photos and an account of any damage beyond ordinary wear and tear. The landlord cannot demand unreasonable or unfounded reports, and costs for an external report must be reasonable and documented. If the landlord wants to deduct from the deposit, there must be documentation of the damages and the amount of the costs.[1]
When is a move-out report valid?
A valid report describes specific conditions, shows dates and preferably photos or other documentation. The report should align with the lease's handover requirements and previous move-in report if available. If you believe the report is incorrect, you should respond in writing and keep your own documentation.
- Take photos of all rooms at handover to prove the dwelling's condition.
- Ensure you receive a written handover receipt from the landlord.
- Return the keys at the agreed time and record the time in writing.
- Request an itemized invoice if the landlord demands payment for repairs.
If you disagree
Start by writing to the landlord and request a detailed explanation and documentation. If you cannot reach agreement, you can complain to the rent tribunal or bring the case to the courts. Filing a complaint with the rent tribunal is often free or cheaper than court, and the tribunal can assess both deposit claims and the reasonableness of a move-out report.[2]
Frequently Asked Questions
- Can the landlord require an external inspector?
- Yes, but the costs must be reasonable and the landlord must justify the need and the expenses.
- Can the landlord keep the entire deposit without a report?
- No, the landlord must be able to document specific claims and costs before withholding funds.
- What if I lack a move-in report?
- Collect all possible documentation from your side (photos, receipts, witnesses) and contact the rent tribunal if there is a dispute.
- How long do I have to complain?
- Seek advice promptly; complaint deadlines may vary depending on the situation and local rules.
How to
- Take detailed photos of all rooms and any damage at move-out.
- Send a written handover notice to the landlord and keep a copy.
- Request an itemized statement if the landlord demands repairs or payment.
- Contact the rent tribunal if you cannot reach agreement.
Key takeaways
- Documentation (photos, receipts) is your strongest protection in disputes.
- The landlord must document and itemize claims to withhold deposit funds.
- The rent tribunal can assist with tenant-landlord disputes.
