Can landlord prepare meeting with tenant in Denmark

When a landlord wants to prepare a meeting with you as a tenant, it can cause uncertainty about access, documentation and your rights in Denmark. This article explains clearly what a landlord can prepare, which notices are usually required, and how you as a tenant can protect your interests in repairs, inspections or discussions about rent. We cover practical steps: what information you can request, how to document issues, and where to complain if something goes too far. The aim is to give you concrete advice and references to official sources so you can act confidently and correctly without being a legal expert. Read on for step-by-step guidance and templates.

What can the landlord prepare?

A landlord may plan and call a meeting to discuss, for example, repairs, access to the dwelling or changes to rental terms. The overall framework is set out in the Rent Act, which requires reasonable notice and a stated purpose for visits^[1]. A landlord should not use the meeting to pressure you unfairly or demand access without valid reasons.

• Written notice stating the meeting purpose and time.
• Specification of time and deadline for reply.
• Repairs and maintenance: what will be done and who pays.
• Requests for documentation or photos as evidence.

What can you as tenant demand?

As a tenant you are entitled to information about the meeting and protection of privacy and belongings. Borger.dk describes general tenant rights, including notice for access and requirements for proper repair work^[2]. You can ask for the purpose and scope of the visit in writing, and you may refuse access if there is no valid reason.

• Right to privacy and notice before access.
• That repairs are carried out professionally and within a reasonable time.
• Protection against unjustified payment demands from the landlord.

If you disagree

If the meeting leads to disagreement about rights, access or payment, there are formal complaint options. Many disputes can be resolved in the Rent Tribunal or through dialogue with the municipality or housing organization^[3]. Before you complain, gather documentation and attempt a written clarification with the landlord.

• Request a written explanation and documentation from the landlord.
• Attempt to contact the landlord and propose a written or phone-based solution.
• Bring the case to the Rent Tribunal or the district court if necessary.

Frequently asked questions

Does the landlord have to give written notice before a meeting?

Yes, it is good practice, and the Rent Act normally requires reasonable notice, especially for access to occupied rooms.

Can a landlord require access without my consent?

Only in special cases, e.g. imminent danger or an agreement in the lease; otherwise you should be notified and can grant or deny access.

What should I do if I disagree about a repair?

Gather documentation, send a written request to the landlord, and contact the Rent Tribunal if you cannot reach an agreement.

How to

1. Collect documentation: photos, emails and the lease agreement.
2. Reply in writing and confirm the meeting or refuse with reasons.
3. Try to resolve the issue directly with the landlord through dialogue.
4. Contact the Rent Tribunal for guidance or bring the case formally.
5. File a complaint with attached documentation if necessary.

Key takeaways

• You have the right to notice and privacy when a landlord visits.
• Documentation increases the chance of a favorable outcome in disputes.
• The Rent Tribunal can often resolve disputes without courtroom proceedings.

Help and support / Resources

• Retsinformation: Rent Act (Lejeloven)
• Borger.dk: Tenant rights
• Huslejenævn.dk: Guidance and decisions

1. [1] Retsinformation: Rent Act (Lejeloven)
2. [2] Borger.dk: Rights for tenants
3. [3] Huslejenævn.dk: Guidance and decisions