Documents for Tenant Meetings in Denmark
As a tenant in Denmark, preparing for meetings with a landlord, caretaker or rental tribunal can feel overwhelming. This guide shows which documents and evidence to bring — from the tenancy agreement and rent receipts to photos of damage, correspondence and any repair reports. You get a practical checklist, suggestions for organizing papers, and clear next steps if the case requires a complaint or legal action. The language is easy to follow, and the goal is to give you confidence and concrete actions so you can attend the meeting well prepared and strengthen your case. There is also advice on deadlines, documentation for the rental tribunal and how to avoid unintentionally waiving rights.
Which documents should you bring?
Bring documents that prove your case and show the timeline. Have both digital copies and a folder with the most important papers.
- Tenancy agreement and any addenda
- Receipts for rent and deposit
- Photos and dates of damage or defects
- Correspondence with the landlord (email, SMS, letters)
- Reports from craftsmen, condition reports or caretaker notes
How to organize your documents
Use a chronological folder or a digital folder with subfolders: contract, payments, correspondence, photos and reports. Mark dates clearly and prepare a short meeting summary.
- Create a timeline with dates of incidents
- Name files with date and topic (eg "2025-03-10-damp-kitchen.jpg")
- Collect correspondence into a single PDF or folder
What to do if the landlord does not fix problems
Start with a written request for repairs and give a reasonable deadline. If defects affect habitability, you can bring the case to the rental tribunal or seek guidance on tenant rights. [1]
Ofte stillede spørgsmål
- Which documents are most important for a meeting about repairs?
- Tenancy agreement, photos of the damage, dates, receipts for repairs and written correspondence with the landlord.
- Can I complain to the rental tribunal myself?
- Yes, many disputes can be brought before the rental tribunal; they can assess rent, maintenance and other tenancy issues.[2]
- Should I bring a lawyer to the meeting?
- It is rarely necessary initially; document your case thoroughly and consider legal advice if there are large financial claims or risk of eviction.
How To
- Gather all relevant documents in a folder and a digital backup.
- Note dates of communications and set a realistic repair deadline.
- Write a short meeting agenda with key points.
- Bring contact details for any witnesses or tradespeople.
- If disagreement continues, file a case with the rental tribunal or seek legal guidance.
Help and Support / Resources
- Retsinformation: search the Tenancy Act and relevant provisions
- Borger.dk: guidance for tenants and standard forms
- Huslejenævn.dk: submit a case or find your local tribunal
