Documents to Set Fair Rent in Denmark
Which documents should you collect?
The Rent Act (Lov om leje) sets the framework for your rights as a tenant, and it is useful to know the relevant provisions when you gather evidence.[1] Start by ensuring you have a clear copy of your tenancy agreement and note important dates or special arrangements.[3]
- Copy of the tenancy agreement and any addenda
- Receipts or bank transfers for paid rent and deposit
- Correspondence with the landlord (emails, letters or SMS)
- Photos and documentation of the property condition or defects
- Invoices or reports for repairs and maintenance
- Notices of rent increases and dates of changes
Store both digital copies and physical originals if possible.
How to use the documents
Good documentation helps in negotiations with the landlord, when contacting the Rent Tribunal, or in legal proceedings. Organize attachments in a simple folder or a chronological file with a short timeline of events.
- Negotiation with landlord: show copies of the contract and receipts
- Complaint to the Rent Tribunal: submit the main attachments together
- As evidence in court: organize photos, invoices and correspondence
How to do it
- Collect the contract, receipts, photos and repair invoices in one folder.
- Create a short timeline with dates for inquiries, notices and payments.
- Contact the landlord in writing and try to negotiate a solution.
- If you do not reach an agreement, submit a complaint to your local Rent Tribunal with the documentation.
- As a last resort, seek legal advice or bring the case to the courts.
Documented events and dates make a big difference in a complaint case.
Frequently Asked Questions
- What are the most important documents I should collect?
- The most important documents are the tenancy agreement, receipts for rent and deposit, correspondence with the landlord, photos of defects and repair invoices.
- How do I submit a complaint to the Rent Tribunal?
- You gather relevant documentation, complete the required complaint form and send it to your local Rent Tribunal. Remember to attach copies of evidence.
- Where can I find the official rules on rent?
- The main rules on tenancy are in the Rent Act, which is available on Retsinformation.
