Prepare Tenant Meeting: Step-by-Step in Denmark
As a tenant in Denmark, a planned meeting with your landlord can be crucial to resolving maintenance or repair issues without conflict. This article guides you through practical steps: what documents to collect, how to propose an agenda, which rights you should know under the Tenancy Act[1], and how to follow up in writing. The language is clear and practical so you can prepare calmly and professionally for the discussion. The aim is to help you have a constructive meeting, reduce misunderstandings and ensure agreements can be enforced if necessary. The text also explains how to contact the Tenancy Board[2] or find guidance on Borger.dk[3].
Before the meeting
Good preparation increases the chance of a clear and effective meeting. Start by collecting evidence, defining problems and proposing a simple agenda.
- Gather the lease agreement, receipts, correspondence and photos as documentation.
- Note when problems started and how often they occur.
- Propose a date and duration for the meeting and the desired agenda items.
During the meeting
Use the meeting to present facts, listen to the landlord's proposals and agree on concrete next steps. Keep the tone factual and specific.
- Start by presenting documentation and describing the impact of the issue.
- Get agreements written down: who does what, and within which timeframe.
- Confirm deadlines and note follow-up dates.
After the meeting
Follow up in writing with an email or letter where you repeat the agreed points and deadlines. Save all correspondence.
- Send a meeting summary to the landlord and keep a copy.
- Monitor agreed deadlines and contact again if nothing happens.
- Seek advice from the Tenancy Board or a tenant association if needed.
FAQ
- Can I demand repairs if the landlord does not respond?
- Yes, start by sending a written request and documentation. If the landlord still does not respond, you can contact the Tenancy Board or ultimately seek the courts.
- Do I have to pay for repairs?
- Normally the landlord pays for routine maintenance and repairs due to normal wear and tear. The tenant may be responsible for damages caused by neglect or misuse.
- What should I bring to the meeting?
- Bring the lease agreement, photos, receipts, a chronological overview of faults and any correspondence with the landlord.
How-To
- Collect all relevant documents and photos as evidence.
- Describe the scope of problems with dates and duration.
- Contact the landlord in writing with a clear description and propose a meeting time.
- Prepare a simple agenda with the main points for the meeting.
- During the meeting: set concrete deadlines and who is responsible for the task.
- Follow up in writing, keep copies and contact the Tenancy Board if agreements are not honored.
