Move-out Report: Tenant Rights in Denmark
When you as a tenant face a move-out report, it is important to know your rights and what claims the landlord may make. In Denmark, the report can affect deposit refunds, assessment of damages and responsibility for ordinary wear and tear. This guide explains how to document the condition on move-out, which deadlines and complaint options apply, and how to contact the rent tribunal[2] or seek advice. We also cover practical steps to photograph damages, save communication and negotiate with the landlord. The aim is to give Danish tenants clear, practical advice so the dispute can be resolved correctly and as quickly as possible. Also read how to prepare final meter readings and return keys correctly to avoid unnecessary claims.
What is a move-out report?
A move-out report is a written document that a landlord often prepares at the end of the tenancy. The report describes the condition of the rental and any damages, and it can form the basis for deductions from the deposit. The report should comply with the Tenancy Act[3] and good practices for documentation.
What is typically included in the report
- Deposit statement and possible deductions for repairs.
- Description of damages, defects and ordinary wear and tear.
- Any recommendations for remediation or cost estimates.
How to document the condition when moving out
Good documentation can make the difference in a dispute. Take clear photos of every room, note date and time, keep receipts for cleaning or repairs, and save all written communication with the landlord. If there are meters, read and record meter readings at handover.
- Take photos from the same angles and note the dates on the images.
- Keep receipts for cleaning or paid repairs.
- Write a short handover report to the landlord when returning the keys.
Common disputes and complaint options
Many disputes concern what is ordinary wear versus damage, and whether deposit deductions are reasonable. If you cannot reach agreement, the tenant can file a complaint with the rent tribunal[2] or, ultimately, take the case to the courts. For legal questions and statutes, see the official legislation on Retsinformation[3].
When should you complain?
- If the landlord demands amounts without documentation.
- If deductions cover ordinary wear instead of damage.
- If you want guidance on the process before formal submission.
How-To
- Take photos of all rooms and note damages and meter readings.
- Gather all documentation: tenancy contract, move-in report, receipts and messages.
- Send a written handover report to the landlord and obtain confirmation of key return.
- Contact the rent tribunal or seek legal advice if you cannot agree.
FAQ
- Can the landlord deduct ordinary wear from my deposit?
- No, ordinary wear should normally not be deducted; only documented damages may be claimed.
- What should I do if I disagree with the move-out report?
- Respond in writing, document the condition, and possibly submit a complaint to the rent tribunal[2].
- Where can I find the applicable law?
- See the Tenancy Act on Retsinformation for rules on tenant and landlord responsibilities.[3]
